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A guide to IT contracting

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In the ever-evolving landscape of the modern business world, the need for specialised IT expertise has become more crucial than ever. As companies strive to stay competitive and innovative, the demand for IT professionals continues to grow.

One effective solution that many forward-thinking businesses are turning to is IT contracting. If you're considering using IT contractors to fill your company's technical roles, you're on the right track. In this guide, we'll walk you through the essentials of IT contracting and how to make the most of this flexible and skilled workforce.

What is IT contracting?

IT contracting, also known as freelancing or consulting, involves hiring skilled professionals for specific projects or periods, usually on a temporary basis. Unlike traditional full-time employees, IT contractors bring specialised skills and knowledge to the table without long-term commitment.

They can be an invaluable resource for tackling complex technical projects, meeting deadlines, and addressing skill gaps within your team.

Key things to consider

Navigating the decision between hiring an IT contractor and a permanent employee involves careful consideration of your business needs, project requirements, and desired outcomes.

Both options have their merits, and understanding when each is more suitable is crucial for successful project execution.

Here's a closer look at the key factors to consider when making this choice:

When is a contractor better?

When your company is facing specific scenarios, opting for an IT contractor can be a strategic move that brings substantial benefits. Here are situations where hiring a contractor might be the wiser choice:

You have a one-off project

For projects with a defined scope and clear end goal, bringing in an IT contractor can ensure that specialised skills are applied efficiently to achieve the project's objectives.

Time constraints

When time is of the essence and you need to get a project off the ground quickly, engaging a contractor can expedite the process without the delays associated with a traditional hiring process.

Niche skills requirement

If your project demands highly specialised skills that are rare and take considerable time to acquire, contracting an expert with those skills can save both time and resources.

When is a permanent employee better?

In other scenarios, hiring a permanent employee may be the preferred route. Here are situations where hiring a full-time employee offers distinct advantages:

Long-term commitment

When your business requires consistent expertise and ongoing support, investing in a permanent employee who becomes an integral part of the team can foster stability and continuous improvement.

Control and work arrangements

If you need direct control over the employee's work hours, methodologies, and long-term career growth, a permanent employee arrangement allows for a more comprehensive integration into your company's culture.

Time flexibility

When time isn't a pressing concern and you have the capacity to invest in training and onboarding, hiring a permanent employee ensures a gradual but valuable addition to your workforce.

How to get the most from working with a Contractor

Optimising your collaboration with an IT contractor requires effective communication, clear expectations, and a supportive environment.

Here's how to ensure a productive partnership:

Define the scope

Clearly outline the project's scope, objectives, and deliverables before the work begins. This clarity helps the contractor understand what's expected and minimises misunderstandings down the line.

Scheduled communication

Establish a regular communication schedule for check-ins. Regular updates keep everyone aligned, address potential issues early, and maintain transparency throughout the project.

Project structure and budget

Collaborate with the contractor to design a project structure that aligns with your budget. This ensures that financial expectations are met and both parties understand the costs.

Timely delivery

Hold up your end of the bargain by providing necessary information, resources, and approvals promptly. A contractor's efficiency depends on your responsiveness.

Respect boundaries

Contractors have their own work arrangements and commitments. Respect their working hours and boundaries to maintain a healthy working relationship.


Make sure you have all the necessary resources, tools, and data readily available to avoid unnecessary delays and facilitate smooth progress.

Incorporating these considerations into your decision-making process and project management approach will help you make the right choice between IT contractors and permanent employees and optimise the outcomes of your collaborations.

Remember, the ultimate goal is to leverage the strengths of each option to fulfil your company's unique needs and ensure project success.

The benefits of IT Contracting

Expertise on demand

IT contractors are often specialists in their fields, bringing years of experience and up-to-date knowledge. By hiring contractors, you can access specific skills for the duration of your project without committing to permanent hires.


Whether you're dealing with a short-term project or need specialised skills for a limited time, IT contractors provide the flexibility to scale your workforce up or down as needed.


Hiring contractors can often be more cost-effective than recruiting full-time employees, as you'll avoid expenses like benefits, training, and onboarding.

Fresh perspectives

Contractors bring fresh viewpoints and innovative ideas, helping to overcome challenges and drive your projects forward.

Speedy recruitment

Traditional hiring processes can be time-consuming. Contractors are available when you need them, reducing recruitment lead time.

Tips for effective IT contracting

Define clear objectives

Before seeking an IT contractor, define the project's scope, goals, and deliverables. A well-defined project brief will help contractors understand your expectations.

Tailor your search

Look for contractors whose skills align with your project's requirements. Consider their previous work, certifications, and references to ensure a good fit.

Communication is key

Establish open lines of communication from the start. Clearly convey project details, expectations, and any changes that may arise.

Set realistic timelines

Work with contractors to set realistic project timelines and milestones. This helps manage expectations and ensures a smooth workflow.

Agree on terms

Draft a comprehensive contract that outlines project details, timelines, payment terms, and intellectual property rights. Having a legal agreement in place protects both parties.

Provide necessary resources

Ensure contractors have access to the tools, software, and data they need to perform their tasks effectively.

Integration with in-house teams

Integrate contractors seamlessly into your existing teams. Encourage collaboration and open sharing of knowledge.

Feedback and evaluation

Regularly provide feedback and evaluate the contractor's performance. Constructive feedback helps improve the quality of work and strengthens your working relationship.

Partnering with a recruitment agency

Navigating the world of IT contracting can be daunting, especially if it's your first time. This is where a reliable recruitment agency comes in. A reputable agency can help you find the right contractors by leveraging their network and expertise in the industry. They can match your project needs with skilled professionals, saving you time and effort in the hiring process.

In conclusion, IT contracting offers a strategic solution for companies seeking specialised technical skills without the long-term commitment of full-time employment. By understanding the benefits of IT contracting and following the tips outlined in this guide, you'll be well-equipped to harness the power of skilled IT contractors and drive your projects to success.

If you're ready to explore the world of IT contracting and find the perfect fit for your company, Digital Waffle is here to assist you. 

Our team of experts is dedicated to connecting you with top-tier IT contractors who can help you achieve your project goals. Contact us today to get started on your journey to IT contracting excellence.