Project coordinator job description.
Looking to hire a project coordinator or take on a coordination-focused delivery role? This project coordinator job description explains responsibilities such as supporting timelines, tracking tasks, and reporting progress. It also covers soft skills, career growth into PM roles, and UK salary benchmarks.
What does a project coordinator do?
A project coordinator supports project delivery by managing timelines, updating documentation, tracking progress, and ensuring teams stay aligned on goals and tasks. They keep day-to-day operations running smoothly across stakeholders and contributors.
Responsibilities include maintaining project schedules, organising meetings, updating status reports, and assisting Project Managers with planning and risk tracking. They also help escalate blockers and communicate updates.
In smaller organisations, they may support multiple teams. In enterprise projects, they often work within a PMO or delivery function, coordinating resources and supporting reporting for large programmes.
Key responsibilities of a project coordinator.
Project coordinators support project delivery through organisation and communication. Their responsibilities include:
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Maintaining project timelines, schedules, and task lists
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Coordinating meetings, agendas, and stakeholder communications
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Supporting project documentation, reporting, and status updates
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Tracking progress and highlighting risks or dependencies
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Assisting project managers with planning and administration
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Communicating with internal teams and external partners
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Monitoring resource allocation and timelines
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Managing small deliverables or workstreams
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Escalating issues to the project manager as needed
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Supporting smooth day-to-day project execution
This role blends administration, stakeholder support, and delivery assistance.
Skills and requirements for a project coordinator.
Project coordinators support planning, task tracking, and internal communication. Employers typically look for:
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1–3 years of experience in project support or coordination roles
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Skilled in project management tools (Asana, Trello, Jira)
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Experience scheduling meetings, capturing actions, and follow-up
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Strong written and verbal communication skills
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Ability to manage project documentation and reporting
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Comfortable supporting multiple teams and timelines
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Good time management and prioritisation skills
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Detail-oriented and proactive in obtaining updates
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Familiarity with agile or waterfall methods
Most project coordinators ensure projects run smoothly from start to finish.
Average salary for a project coordinator.
In the UK, the average salary for a project coordinator typically ranges from £25,000 to £35,000, based on planning, documentation, and delivery support.
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Mid-level coordinators earn between £25,000 and £30,000
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Senior coordinators working with external clients or technical teams may earn between £31,000 and £35,000
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Progression into PM roles is common with agile experience
Best-paying roles are in digital agencies, IT services, and corporate PMOs.
Career progression for a project coordinator.
A project coordinator supports project delivery by managing timelines, communication, and task tracking. This is often a stepping stone into full project or programme management. A typical career path includes:
Project coordinator
Tracks progress, updates documentation, liaises between departments, and flags risks or delays.
Project manager
Owns delivery timelines, stakeholder relationships, and team coordination.
Programme manager / Delivery lead
Manages multiple projects or large-scale programmes. Aligns workstreams and budgets to strategic goals.
Director of delivery / Head of PMO
Leads project management functions across departments. Sets standards and governance for project execution.
salary guide
Our UK operations salary guide.
Project coordinators support delivery through documentation, scheduling, and stakeholder communication. Pay should reflect multitasking, precision, and team collaboration.
Our UK operations salary guide includes salary benchmarks, 2024 comparisons, and 2026 projections for coordination and support roles.
FAQS
Project coordinator FAQs.
They support project delivery by managing documentation, meeting notes, risk logs, and task tracking. Coordinators often act as glue between stakeholders — booking meetings, updating progress dashboards, and escalating blockers early.
Yes. Many project coordinators use the role to build exposure across delivery teams, stakeholders, and tools like Jira, Confluence, and Smartsheet. It’s a common entry point for future PMs or delivery leads.
Consultancies, agencies, NHS digital teams, and large in-house product teams. The role is particularly common in project-heavy sectors like infrastructure, defence tech, and digital transformation.
Strong communication, document control, and attention to detail. If you’ve organised retros, set up tracking systems, or supported multiple projects at once, highlight that multitasking strength.
Most move into project manager or junior delivery manager roles. Others specialise into PMO coordination or agile team support.
